AGM 26 November 2015

Dulwich Paragon CC AGM – Nov 26 2015

London Velo, Deptford High Street, London SE8 4AF

 

  1. Welcome from Club Chairman
  • Apologies (to date): Patrick Hawkins, Ben Knapp, Kathryn Morris, Bob Ruszkowski
  1. Annual reports from:
  • Treasurer
    • Accounts published.
    • Difficult start to this year in trying to get the mandate for the account set up. Working now in part.
    • Made £8,979 this year, still some money to leave the accounts but net surplus is up from last year
    • Changes to Rider HQ now mean we can show income from races directly in our accounts
    • For 2016 will be looking at how manage money better, so each secretary will know how much can spend each year

 

  • General Secretary
    • Membership is sitting around the 650 mark
    • 80th year, have had a lot going on. Thanks to Gary for 80th rides and Libby for the dinner
    • This year both TT and Cyclo-cross have become more popular this year. Thanks to all who have worked on this
    • HH refurbs will happen in 2016 so this will impact us hopefully in a positive way
    • The challenge for 2016 challenge will be to maintain all the hard work and keep the momentum up behind everything we do. Crystal Palace planning has started already and we have a full events calendar – will need the support of the club members to ensure these are a success.
    • Remember we are all ambassadors for the club and cycling generally, we are working behind the scenes on this. We will be publishing a riders charter we would like people to sign up to.
    • We have cash in the bank, want to make sure we use this for the benefit of members. We are currently investing in training and socials but if you have any ideas about spending the money do let the committee know.

 

  • Beth Hodge (Women’s Sec)
    • Great year for women’s cycling in the club. Thanks to the committee and the club for their support of this and the women on the women’s subcommittee for all their hard work.
    • Have 116 women members and over this year have seen an increased interest in a wide variety of cycling disciplines.
    • Have been key in re-starting the Women’s Racing League and hosting of the Women Racing Forum, meaning we are at the forefront at all the activity for female cyclists in London.
    • Lots of achievements in a wide variety of events – see forum for details of results
    • 2016 will continue to do this great work to keep this reputation up and keep the energy up around the variety of everything we do

 

  • Ben Knapp (Racing) 
    • 44 BC point scorers amassed more than 820 points, 2nd place for the second year running behind Dynamo.
    • 18 2nd cat racers, 1 1st cat, and lots of second claim across a variety of teams. Our Cat 3 ranks have also swelled.
    • In 2015 we put on many races including Crystal Palace Crits, first ever winter series at Velopark, Wally Gimber as a National A (thanks to Patrick for this), SERRL events and Surrey League races (thanks to Patrick and Rhys). Thanks to everyone who supports. We look forward to doing these again and we will be hosting our first every club champs under lights at Velopark on a Friday night.

 

  • Steve Sorba (Track)
    • Track didn’t stop over this year, lots has taken place, Lee Valley winter series, ran taster sessions at Lee Valley, Racing at HH, all well attended
    • We are currently under represented at track, Debs is putting in lots of work in this area and is now on the Friends of HH committee. Hoping this will improve over the next year.
    • High point was Team track champs where we won the best supported team and Charlie Roberge (representing Canada) took part in the World Masters.
    • Hopefully this time next year the building work at HH will be completed and will help draw more people to the track
    • Wednesday evening road bike sessions are proving yet again to be very popular. Thanks to Charlie Codrington and Paul Mills for coaching.
    • 2016: Will be running more taster sessions for club members, using track for road bike sessions, will be over 60 events on the track which we will be encouraging members to take part, there will be organising an inter club track championship in July taking on Brixton and Phoenix

 

  • Charles (Kit)
    • Has been difficult this year! There have been a lot of issues. We should have new kit ready for Spring from Giordana
    • Things can run better and there is an ongoing conversation about how we can do this.

 

  • Serge Bouschet (TT) 
    • Has been a great year for TT. 11 records broken this year, 6 of which were team records, meaning more people are taking part and this is on the increase.
    • There has been a high level of participation across the events
    • Ben Allen took part in the national TT /Team (Alex/Sam/George) took part in a national 24hr TT
    • Ran two hill climbs, 71 people took part in the charity hill climb!
    • Harry Must participation has been lower than expected so looking to improve this in 2016 with changes such as moving to Saturday morning and intro of road bike categories.
    • Ran our first open event, new for this year, 80 entries. Will run again for next year 1st May 15 miles
    • 2016 the Hill climb will be a new course

 

  • Libby Gordon (Social)
    • We turn most things into a social event, so thanks to you all for that!
    • Officially: Christmas drinks, Annual Prize Giving, charity hill climb, talk with Karen Hartley @ Rapha, 80th dinner. Race successful series of women’s social rides and a couple of women’s learning events one on TT’s with Nathan and one about racing with Lexie.

 

  • Rahal Goonewardene (Membership)
    • There has been a slight drop in numbers of people attending the intro ride.
    • However, there has been a significant increase of approximately 20% from 2014 to 2015 in the number of people who attend and then join (supplementary note: 43% in 2014 to 64% in 2015).
    • The information on the club website was changed last year and people seem to have a better idea of what to expect.
    • Thanks to everyone who has come along and led intro rides.
    • Membership survey is out now and will be open for responses till the 28th December 2015. Thanks to Jules Joseph for  helping with this.
    • Club rules are currently out for consultation. Any objections must be sent to DJB or to info@dulwichparagon.com within 14 days from the date they were sent out.
    • Training camp in Spain – very successful with 34 people and very positive feedback. Will be running again for 2016 with over 40 people already having signed up (supplementary note: thanks to Maria Hedley, Gary MacGowan, Adrian Fitch and Patrick Hawkins for their help).
    • An IT requirements log is now in place for membership and volunteering, particularly aiming to improve the clubs processes for membership and volunteering.

 

  • Gary MacGowan (Rides) 
    • Saturday rides: Always busy. Very important to maintain these as this is where new riders cut their teeth. Thanks to everyone who has been involved in leading these. Been exploring new routes out of HH to help our impact on traffic.
    • Forum and Google Groups have been really active in terms of ride organisation
    • Different rides including: Footpath Charity Hill Climb, Down to Down, Up to Upnor; Wat, Hoo, Why Ware; 20 Cols of Crystal Palace, Mince Pie Ride, Dunwich Dynamo,
    • Sri Lanka trip went well, will do this again in 2016
    • Club was well represented at UCI World Champs
    • Most represented club at Ride London and got great comments back from the organisers about how we rode
    • Audax: had seven riders who qualified for Paris Brest Paris – they all finished! Sam did it in 69hrs

 

  • Charlie Codrington (Youth & CX)
    • Small but successful group of youth riders this year. First year we have had youth (Oliver and Elliot) get to 3rd Cat, CX also been successful – Titouan has been doing really well with lots of podium finishes
    • Working closely with HH Youth, between the two clubs we offer a route from 6 – 23, been recognised by BC. Saturday rides: started a new ride for 12-13yo
    • Lots of help from others! Thanks to everyone involved
    • Mountain biking: Have small but successful MTB team across number of events.
    • CX: Has exploded this year. Had 25 riders on line at HH event, regular training sessions. More women than any other club racing at CX. BC are lending bikes to women and youth. Also have a few bikes to lend that the club own. Team champs this year hope to feed 4/5 teams. Our race will take place at Hog Hill early Jan.

 

  • Alex Robbins (Website)
    • Changes to the forum, made most of it members-only and ensured only current members have access to it.
    • Want to move website to different content management system, putting together a team of volunteers to work on this.

 

  • Kathryn Morris (Volunteering) 
    • 650 volunteer places filled at events last year (not including new member rides, ROTFL or being member a committee/ sub-committee member)
    • Similar calendar of events planned for 2016 so need to make sure we get everyone doing duties
    • Have tried lots of different ways to manage this over the year and are looking to improve Rider HQ to use this to allow full event management functionality and reporting and improving visibility of volunteering events for members.

 

  1. En bloc election of new club officials: 
  • Beth Hodge (Women’s Sec) /Patrick Hawkins (LVRC Sec) / Oliver Williams (SERRL) / Charles Batho & Joel Natale (Kit): Agreed/ Elected 
  • Thanks to outgoing officials – Patrick Hawkins (ex SERRL) and David Jones (ex LVRC)  Ben Knapp (ex Kit)

 

  1. En bloc re-election of current committee members: 
  • Serge Bouschet (TT) / Alex Brooke Turner (Treasurer) /David Joss Buckley (Gen Sec) /Charlie Codrington (Youth & CX) / Rahal Goonewardene (Membership) / Libby Gordon (Social) /Rhys Keepence (Surrey League) /Ben Knapp (Racing) / Gary MacGowan (Rides) / Kathryn Morris (Volunteering) / David Rees (Brand & Design)/ Steve Sorba (Track) /Nigel Wood (Chairman): Agreed/ Elected 

 

  1. Chairman’s closing statement
  • Nigel wrapped up: Celebrating our 80th anniversary. In 1979 have a membership of about 30, in the 1990’s launched a version of ‘Sky Ride’ made sure we got everyone back! Grew from word of mouth and become the club we have become today. Proud of our inclusiveness! Had women’s members since 1935, which was not common at the time. The club as always been a friendly club, and this is still said now. Our long and proud heritage is something we should all be proud of. We need to keep looking ahead and make sure we move with the future, keep this in mind, think about how you might play a part in the club over the next year.  Let’s see it through to its 100th year and beyond.
  1. Questions 
  • George: Directed to Alex/ Charles. Is drop in turn in kit over due to challenges in getting the in or due to people buying less? CB: We normally order every three months but we have not put in as many orders this year. DJB: there was not as much kit available to sell, historically when we get kit in it flies off the shelf.
  • George: Membership is constant, has there been any feedback from members who drop off about why they leave? Rahal: Of those people who respond to the email reminder to renew it is mainly people who move away from London that drop off, our feedback is generally positive (supplementary note: family and work commitments as well as persistent injuries are the other given reasons but are less frequent) . DJB: We don’t monitor closely the reasons for people leaving, there is a churn.
  • Jeremy: Of the 650 how many do we think are active members? It seems that we don’t have this many people who turn up to anything Rahal: It is really hard to tell! DJB: we always seen to get about 70 people to everything social we do. Nigel: will share the number of people who volunteer at events.